Darby Rough Regulators
ORGANIZATION AND GOVERNMENT
The property and affairs of the Club shall be managed and controlled by the Board of Directors consisting of, at least, seven (7) members, who shall be elected from the members of the club at its annual meeting in April, or as soon thereafter as may be. They shall hold office for a period of two (2) years, except for the Secretary, Treasurer and Range Officer, who can serve for up to six (6) years or until their successors are elected and qualified.
The Board of Directors shall consist of the following officers: President, Vice-President, Secretary, Treasurer, Range Officer, and two to three (2 – 3) Directors-at-Large.
Any Director absent from three (3) consecutive called or regular meetings without a reasonable excuse or cause is automatically dropped from the Board, and those remaining shall choose another to fill the vacancy.
The resignation of any Officer may be accepted by a majority vote of the remaining members of the Board of Directors.
A vacancy in the Board of Directors may be filled by a majority vote of the remaining members of said Committee. However, if more than one (1) vacancy exists, a special meeting of the Club shall be called and new officers then shall be elected to fill the vacancies until the date of the next annual meeting as provided in Section 1.
The Board of Directors shall have the power to make rules for their own government and for the government of the Club, to prescribe and enforce penalties for violations of the Rules and Bylaws of the Club, and to have and exercise such other powers as may be necessary or proper to attain the objectives of the Club. Dues and fees for Club membership shall be set by the Board of Directors, and shall be kept on file with the Club Secretary.
It is hereby made condition of admission to membership that all members shall abide by the Rules and Bylaws of the Club; and in case of any violations the Board may, after notice and upon trial, expel a member for violations of such Rules and Bylaws, or for conduct prejudicial to the interests of the Club.
OFFICERS AND DUTIES
The President shall preside at all meetings of the Club and of the Board of Directors. He/She shall call such meetings as are herein provided. He/She shall be an ex-officio member of all committees. He/She shall see that the Bylaws and such rules and regulations as may be adopted by the Board of Directors are enforced. He/She shall generally supervise the Club; and, at the annual meeting, shall make a report of the activities and conditions of the Club during the previous year. He/She shall appoint, subject to the approval of the Board of Directors, all standing committees that may be deemed necessary. He/She shall also prepare the Club’s tax returns.
The Vice-President of the Club shall, in the absence of or failure, refusal or inability of the President to act as such, perform all the duties and have all the powers of the President. He/She shall coordinate publicity and promotions for meetings, matches, and fund raising. He/She shall (also) be responsible for having meeting programs planned.
The Secretary shall keep the minutes of the meetings of the members and the Board of Directors, and shall notify the members of the Club and of the Board of all meetings of the members, and the Board of Directors. He/She shall issue all notices to members. He/She shall preserve in his/her custody the minute books, reports of officers, and other records of the Club. He/She shall issue membership cards, the range lock combination, and a list of members
in good standing with addresses and telephone numbers. He/She shall maintain a post office address to accommodate correspondence for newsletters, insurance, match score sheets to registering organizations, and club affiliations and charters.
The Treasurer shall have custody of, and collect all funds of/for the Club; keep full and accurate accounts of receipts and disbursements in books belonging to the Club and shall deposit all funds in the name of the Club in such depositories as may be designated by the Board of Directors; keep the books of account thereof, open at all times to inspection of the Board of Directors, and shall submit to the Board of Directors at their meetings and to members at their meetings, a report of the financial condition of the Club. This shall include the amount from dues and from other income that has collected. He/She shall not lend funds nor make other expenditures unless expressly authorized to do so by the Board of Directors or Club membership; he/she shall disburse the funds of the Club by check requiring just his/her signature but shall render to the President and Board of Directors at the regular meeting of the Board of Directors, or wherever they may require it, an account of all his/her transactions as Treasurer and of the financial condition of the Club.
The Range Officer shall have charge of the range during all “shoots” and matches conducted by the Club, and see that all participants and spectators comply with the rules and safety measures. He/She shall conduct all orientation and safety briefings. He/She shall be the primary contact person for any complaints of safety violations and shall be empowered to enforce range safety rules and regulations. He/She shall be authorized to appoint and supervise any and all assistants, coaches, range crews and match officers as required. He/She shall schedule matches, order range and shooting supplies, and maintain competition rule books and forms. He/She is a safety officer and is subordinate only to the Board of Directors. He/She shall chair the range construction committee, and shall be responsible for new range construction and for the maintenance of range facilities. He/She shall budget range construction and maintenance.
Two to Three (2 – 3) Directors-at-Large shall serve on the Board of Directors and form the nucleus for special committees and projects such as annual meeting plans, nominations, and bylaws. They shall generally assist the other officers as requested, and in the general administration of the Club.
The annual meeting of the club shall be held in April of each year.
The order of business at the annual April meeting shall be as follows:
1. Reading of minutes of last stated meeting and subsequent special meetings.
2. Report(s) of officers.
3. Report(s) of committees.
4. Annual election and installation of officers.
5. General Business.
Special meetings of the members of the club may be held, and may be called by the President and in the event of his/her failure or inability to do so, by any director or any ten (10) members. At special meetings no action shall be taken upon any subject not stated in the notice of such meetings.
The Board of Directors shall meet, at least, once in each quarter of the calendar year, the exact time of meeting to be determined by the prerogative of the Board members.
Four (4) directors at a Board of Directors meeting, of which one must be either President or Vice President, shall constitute a quorum.
The membership of the Club shall, except as hereinafter provided, be confined to reputable citizens eighteen (18) years of age, or older. Children under the age of eighteen (18) may only be considered a member if they are accompanied by an adult who holds a current and valid “family” membership. All member applicants must subscribe to the following pledge: “I certify that I am a citizen or legal resident of the United States of America and I am not precluded from possessing a firearm by law, and that I indemnify and hold harmless the Darby Rough Regulators (“Club”), it’s Officers and Directors from any and all form of liability of every kind and character, howsoever arising, including bodily injuries and loss or damage of property, sustained by me at any and all gatherings of the DRR Club.
All applications for membership shall be in writing, signed by the applicant and accompanied by payment of annual dues. Membership in the Single Action Shooting Society (SASS) and the National Rifle Association (NRA) is strongly recommended, but not required for membership acceptance. All Board of Directors must obtain and maintain membership in good standing in the National Rifle Association (NRA). If a newly elected officer does not belong to the NRA, he/she has up to ninety (90) days to obtain membership and provide proof of membership to the Board of Directors. Failure to do so will result in termination of his/her officer position and a new officer will be appointed by the Board.
An applicant for membership shall not have the privileges of the Club until approved for membership.
Types of Members:
1. Annual members in good standing shall have all Club privileges.
2. A family member is the spouse or dependent under eighteen (18) years of age of the regular member, and may have Club privileges.
3. Honorary members shall be exempt from the payment of annual dues, and will have all Club privileges except voting. Honorary membership in the Club for a period of one (1) year may be voted at any meeting of the club.
4. The Board of Directors shall have the power to remit the annual dues of members in special in cases.
Each “new shooter” or first time shooter with the Darby Rough Regulators shall receive certification of knowledge of Range Procedure from an Officer of the Club or the Range Officer prior to utilizing the range facilities.
DUES AND FEES
Dues of annual members shall be thirty dollars ($30.00) for standard membership, fifty dollars ($50.00) for Family Membership per annum, payable in advance. Charter Membership shall be an additional one hundred thirty five dollars ($135.00) per annum, payable in advance. Charter Membership pays the entire year’s range fee with a twenty dollar $45.00) discount.
Members shall not have privileges of the Club without payment of dues. Maximum grace period for renewal of membership is thirty (30) days after annual membership due date.
The dues for applicants becoming members of the Club after February 1st shall be pro-rated on a per-month basis until October 30. A new membership will be accepted in November and December with pro-rated fees for the current year plus the following year membership fee.
Minimum range fees shall be no less than:
a. Fifteen dollars ($15.00) shooting fee per day for Club expenses for paid members.
b. Twenty ($20.00) for non-members. As a gesture of goodwill and as a method of encouraging new membership, any non-member who has been qualified by the Range Officer shall be granted a one-time “free” shooting fee.
REMOVAL FROM OFFICE
The Club shall have power to remove any member of the Board of Directors or any officer on good cause shown, by the vote of two-thirds (2/3) of the members of the Club present at a special meeting, a quorum being present.
A member may be suspended or expelled for a cause such as but not limited to repeated safety violations, repeated “spirit of the game” violations, belligerent or disrespectful behavior, embezzlement or theft of DRR property or other offenses deemed inappropriate by the Board of Directors, by a vote of five (5) Directors, but only after such member shall have had an opportunity to present his/her defense. One week’s written notice by certified mail of the date and time when the Board will consider the charges against him/her, accompanied by a written specification thereof, shall be considered as affording such a member sufficient opportunity to present his defense.
At a time within thirty (30) days after a sentence of suspension or expulsion, a meeting of the Club to consider the same shall be called upon the written request of fifteen (15) members. At such meeting, an appeal may be taken from the decision of the Board of Directors, and the suspended or expelled member may be restored by a vote of two-thirds (2/3) of a quorum of the membership.
The Darby Rough Regulators organization purpose is to preserve and promote the sport of Cowboy Action ShootingTM and to provide safe shooting facilities for its members.
The Club shall not be conducted or operated for profit, and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
The Club may be dissolved at any time by a written consent of not less than two-thirds of the members. In the event of the dissolution of the Club, other than for the purpose of reorganization, whether voluntary or involuntarily, or by operation of law, none of the property of the Club nor any process thereof, nor any assets of the Club, shall be distributed to any members of the Club, but after payments of debts of the Club, its property and assets shall be given to any other non-profit club or charitable organization selected by the Board of Directors.
The Bylaws of the Club may be amended at any meeting of the Board of Directors by an affirmative vote of five (5) Directors.